This is an internal resource or our congregation, intended to help kick-start the process of our future gatherings by compiling the necessary areas to consider.
Note: this is more of a rough guideline, rather than something to stick to religiously.
You can find the notes from our Previous Gatherings here:
Key team of the Gathering consists of four people, each with their own area of responsibility: program, food, site. The team also includes the Joker 🃏 – a person who might not have the confidence to take a role in the core costing team, but is keen on learning the ropes.
Ideally, the team should include 2 people with previous hosting expertise and 2 new people. In order to ensure long-lasting Gatherings, we need to build up a pool of hosts, and there's no other way to learn than by doing.
Hosting Team
People involved in creating the Gathering before and/or during the Gathering, usually coordinated by one of the Core Hosts.
Helpers
People helping out during the Gathering
Timeline
Note that the steps don't need to happen in that order.
Start moving the energy –> send a message to the participants of the past Gathering, with a request for people to step into the Core Hosting Team
The Core Hosting Team forms
Location Scouting
Core Hosting Team Kick-off Meeting –> decide: location, date, theme, areas of responsibility (program, food, site, joker), vibe, guidelines, initial guest list
Send a message to the participants of the past Gathering to save the date
Craft invitation and send to final guest lists when ready